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Elements and Performance Criteria

1. Identify and manage legislative and organisational reporting requirements relating to SMSF
   • Identify legislative and organisational reporting requirements that impact on administrative processes and procedures
   • Review and confirm required activity reporting against identified legislative and organisational requirements
   • Seek specialist advice from external service providers on areas outside own knowledge area or authority limits
   • Identify and prepare member documentation according to legislative and organisational reporting requirements
2. Manage SMSF transactions
   • Review trustee’s instructions to confirm that transaction can be undertaken and meets legislative, trust deed and organisational requirements
   • Liaise with external service providers, where relevant, to validate that trustee instructions have been implemented
   • Confirm that funds received from investments are reinvested according to trustee and trust deed instructions and organisational procedures
   • Confirm accuracy and timelines of allocations, processing of contributions and rollovers and all other payments into fund are in accordance with legislative and operational guidelines
   • Reconcile contributions according to trustee instructions
   • Review timelines of benefit payments out of fund and take required actions according to legislative guidelines and organisational procedures
3. Manage concerns or complaints raised in relation to internal service provision or external service providers
   • Confirm details of concern or complaint with trustee
   • Respond to trustee concern or complaint in a timely manner and according to legislative requirements and operational procedures
   • Engage with and discuss details of trustee concern or complaint with required stakeholders according to organisational procedures
   • Action agreed solution to trustee concern or complaint according to organisational procedures
4. Manage SMSF member records
   • Review member’s employment records and ensure currency of information on contributions
   • Process and review member statements and ensure supporting documentation is supplied when required
   • Issue and store copies of documentation to ensure compliance with organisational policies and procedures
5. Finalise SMSF administration activities
   • Complete annual review process according to legislative requirements and organisational policies and procedures
   • Complete trustee reporting, member reporting and insurance reporting according to legislative requirements and organisational policies and procedures
   • Complete Australian Taxation Office (ATO) annual taxation return and independent auditor report in required format for lodgement according to legislative requirements and organisational policies and procedures
   • Process and review member statements and supply supporting documentation according to organisational policies and procedures
   • Issue and store copies of documentation according to organisational policies and procedures

Performance Evidence

The candidate must demonstrate the ability to complete the tasks outlined in the elements, performance criteria and foundation skills of this unit, including evidence of the ability to:

manage administration activities of a superannuation fund for at least one member, including:

preparing an annual report that complies with legislative and organisational reporting requirements

processing payments into and out of the fund following legislative and organisational guidelines and basic accounting practices

identifying and liaising with other service providers as required to manage administration activities and settle disputes

producing a member statement.

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Knowledge Evidence

The candidate must be able to demonstrate knowledge to complete the tasks outlined in the elements, performance criteria and foundation skills of this unit, including knowledge of:

legislative record-keeping and reporting requirements relating to managing the administration activities of self-managed superannuation funds, including those relating to:

trustee reporting

member reporting

insurance reporting

Australian Taxation Office (ATO) annual reporting requirements

trust deeds

key components of fund policies, investment objectives and guidelines

organisational policies and procedures relating to managing administration activities of self-managed superannuation funds, including for:

communicating with external parties

communicating with trustees and members

dispute resolution

external complaint handling

annual review process

factors that may require further investigation

issuing and storing copies of documentation

content typically included in reporting documentation for self-managed superannuation funds including superannuation rollover and transfers

key components of member documentation, including pensions, lump sums, investment strategies, borrowing, insurance strategies and setting up reserves in a fund

consequences of incorrect allocation of member contributions

differences in preservation rules before and after July 1999

superannuation contributions and contributions caps relating to managing administration of self-managed superannuation funds

procedures for reconciling and processing contributions.

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